Car Manager FAQ

Car Manager

FAQ

Purchase & App Store

Is the app free of charge?

iOS version: downloading the app is not free of charge

Mac and Android versions: downloading the application from the AppStore is free of charge, but you will only be able to create 5 fill-ups & costs, and 2 vehicles. This will allow you to try the application and see if it fits your needs.

When you exceed the app limitation, you will be given the opportunity to make an In-App Purchase in order to remove this limit. If you decide to make this purchase, you will then be able to create as many data as you wish.

How can I become familiar with the application?

During installation, the application creates some example data, one car with a few (fictitious but realistic) fill-ups.

You can then browse all the views of Car Manager, and change what you want.

You will quickly learn how to use the application and its possibilities.

Once you no longer need the sample car, you can delete it from the application.

Mac and Android versions: how can I restore my In-App Purchase?

If you lose your in-app purchase because the app was accidentally deleted (or install it on another device), or if you had to restore your device without a backup, the application won’t recognize your first in-app purchase but you are able to unlock it again for free.

  • Android: select the About tab, tap the Purchase button, hit the “Restore in-app purchase” button
  • Mac: select the Purchase menu, and the “Restore in-app purchase” option

Important note: make sure that your device is connected to the App Store account you used for the first in-app purchase.

Your in-app purchase will be restored, and you won’t be charged again.

Vehicles

Can I use the application for a two-wheeler?

Yes: a two-wheeler generally has the same characteristics as a car in terms of budget and fuel consumption. Car Manager enables you to manage all motorized vehicles indistinctively: cars, motorcycles, mopeds, scooters, quads, etc.

How can I add a vehicle?

Hit the “+” button in the vehicle list. You’ll be prompted to enter the vehicle name and its approximate mileage at the last fill-up.

Note: For instance, if your car displays 1000km, consumes approximately 10l/100km (or 25 MPG), has a tank of 50l and your tank is half full, then the mileage at your last fill-up was approximately 750km, because you used 25l and thus traveled 250km.

How can I link a picture to a vehicle?

Select the vehicle’s detailed view.

iOS & Android : hit the ”Edit” button in the navigation bar. Hit the camera icon and select whether you want to take a picture or use one from your library.

Mac : select the vehicle detailed view (double clic). Select (single click) the fill-up you want to delete, tap the « – » button, and confirm the deletion.

How can I use the Notes feature?

The Notes feature allows you to record all types of events in the life of the vehicle. For example, the previous repairs, the incidents/accidents, administrative actions and documents, and so on.

For each vehicle, you can enter an unlimited number of notes: select the “Notes” cell, and tap “+” to add a new note.

A note includes the following information:

  • a date in the past or future
  • a title
  • a photo / image (optional)
  • a text description (optional)

The list of notes is presented in reverse chronological order, i.e. from the newest to the oldest.

How can I define reminders and notifications for future events?

To ensure maintenance operations on your vehicles are effectively followed up, the application allows you to plan the following events:

  • next service appointment (date and/or mileage)
  • next oil change (date and/or mileage)
  • next technical inspection
  • insurance policy expiration date

When one of these dates (or mileages) is reached:

  • iOS only: the application displays a red badge over its own icon showing the number of overdue events (you are able to disable the display of this badge in the application settings)
  • In the main vehicle list, a red exclamation mark is displayed right next to the name of the corresponding vehicle
  • on the vehicle card, the corresponding dates/mileages are displayed in red along with a “Late” label

Moreover, a local notification (alarm) is sent by the application one week before the set deadline.

For example, if you have planned the next service appointment for 15th July 2011, an alarm will be sent on 8th July 2011 at 9a.m. (you are also able to customize the notification time in the application settings).

If at least one of the scheduled appointments is less than 30 days away or the mileage limit will be reached in less than 500 km or miles:

  • In the main vehicle list, an orange exclamation mark is displayed right next to the name of the corresponding vehicle
  • on the vehicle card, the corresponding dates/mileages are displayed in orange along with the number of remaining days or miles

How can I manually modify the mileage of a vehicle?

You input the mileage of a vehicle when you create it. It is then automatically updated every time you enter the data about a tank refill.

If you need to (for example if you made a mistake when first typing the mileage, or if you want to delete or recreate fill-ups, or if you lent your vehicle and someone else filled it up), you are able to manually modify the mileage by following these steps:

Select the vehicle’s detailed view.

iOS & Android : select the vehicle, then hit the “Edit” button at the top right of the screen. Select the “current mileage” cell and enter the new value.

Mac : select the “current mileage” field and enter the new value..

Please note that the value you enter will be used as former mileage when you input the next fill-up.

How can I delete a vehicle?

iOS : select the Vehicles tab, hit the Edit button, then the red sign to the right of the vehicle you want to delete, and confirm the deletion.

Android : select the Vehicles tab, make a long-press gesture on the vehicle you want to delete, and confirm the deletion.

Mac : from the vehicle list, select (single click) the vehicle you want to delete, tap the « – » button, and confirm the deletion.

Note: Confirming the deletion of a vehicle will also delete all the fill-ups linked to that particular vehicle.

Fill-Ups

How can I add a fuel fill-up?

Important (iOS & Android only): fill-ups have to be entered in chronological order. Otherwise, the vehicle odometer value will not be updated automatically.

Select the vehicle’s detailed view.

iOS & Android : hit the “Fuel” label, which will display the fill-up list. Hit the “+” button. Input the amount and volume of the fill-up, as well as the current mileage of the vehicle.

Mac : tap the “+” button located below the fill-ups list, enter the amount and volume of the fill-up, as well as the current mileage of the vehicle.

Note: It is important to enter the total mileage of the vehicle, not just the distance you traveled since the last fill-up. The application then calculates the distance you traveled since the last fill-up, the fuel price and your average consumption, which will help you check that the data you entered is correct.

The fill-up list also enables you to modify or delete previously entered data (in case you made a mistake).

When you input a new fill-up, the current mileage of the vehicle is automatically updated with the value you enter. You can nonetheless modify that parameter manually if you need to (if you forgot to register a fill-up for example).

It is possible to enter partial or complete fill-ups. For partial fill-ups, simply activate the Partial Fill-up switch.

How can I add the first fill-up of a brand new or used car?

This fill-up is a little bit special because the driven mileage will probably not be realistic (for example, car bought with a current mileage of 5 miles and completely filled up after 10 miles driven) and is thus not relevant for the consumption calculation.

We therefore advise you to register that fill-up under the “Other Expenses” category, and not as a regular fill-up.

You can, for example, create a category dedicated to the vehicle purchase costs which will help you keep track of all expenses related to this acquisition: cost price, first fill-up, registration costs, etc.

What is a "Partial Fill-Up"?

The Partial Fill-Up switch should be set to ON only if you did not topped up your gas tank (i.e. it has not been filled-up to its max capacity).

For example:

  • you gas tank max capacity is 80 Liters
  • currently there is only 20 L left in your task

Example 1, normal fill-up:

  • you go to the gas station and fill up your tank at its max capacity (thus you fill up 60 L, total capacity being 80 L)

Example 2, partial fill-up: – you go to the gas station and fill up your tank with 50 L. (so you tank contains now 70 L, not its max capacity)

The consumption cannot be calculated on any partial fill-up. Even if we know the distance traveled, we do not know the exact gas volume that has been consumed.

When you enter a partial fill-up, the app will calculate the consumption when you enter your next fill-up, if this next fill-up is not a partial one. Those two fill-ups (the partial one and the full one will be consolidated into one virtual full fill-up)

For example:

  •  your tank is filled-up, its max capacity is 50 L
  •  you travel 500 km, and you fill your tank for only 10 L, you enter this fill-up in the app
  •  you travel 100 km more, and you fill your tank up for only 40 L (complete fill-up), you enter this fill-up in the app

The app will then calculate consumption for the last fill-up as follows:

  • (total volume) / (total distance) /100 = 8,33 L/100km
  • (10+40) / (500 + 100) /100 = 8,33 L/100km

How can I enter my fill-ups history?

You have two options for inputting your fill-up history into the application:

1) Manually:

Fill-ups data have to be entered chronologically, so it is important that no newer information is entered before you try to enter older data. If this is the case, you first have to delete these data.

Before entering the information about the first fill-up into the history, modify the current mileage of the vehicle so that it fits its mileage at the time of that particular refill (see previous question).

You can then enter all the history of your vehicle fill-ups, always making sure that this is done in chronological order.

 

2) Automatically (import of a CSV file):

Your CSV file can be of two types:

USA/UK CSV file:

the decimal separator is a period/full stop and the value separator is a comma

Non imperial countries CSV:

the decimal separator is a comma and the value separator is a semicolon

1. Create a “fuel.csv” file formatted as follows (one row for each fill-up):

  • date, format YYYYMMDD
  • amount paid
  • gas quantity (liter or gal.) 
  • current odometer value
  • odometer value at previous fill-up
  • partial fill-up (empty, or “yes”)
  • comment (optional)

The file must not contain characters with accents or quotation marks.

Examples of valid CSV files for both types (2 fill-ups in May 2011):

20110501,61.25,42.5,1543,915,,comment

20110524,75.53,52.27,2207,1543,yes,

Or:

20110501;61,25;42,5;1543;915;;comment

20110524;75,53;52,27;2207;1543;yes;

 

iOS (iPhone, iPad):

2. Connect your device to your computer

3. In iTunes, select your target device (below Devices), and click on the “Apps” button.

4. Below File Sharing, in the list on the left, select Car Manager (or “MV01”)

5. Click on ‘Add’ in the list on the right

6. In the displayed window, select the “fuel.csv” file you created in step 1 (see above).

7. The file is transferred to your device.

8. On your target device, select About, Settings, Database Management

9. Select “Import Fuel CSV File”

10. Select the vehicle and confirm the import by clicking on the “import file” button

 

Android Devices:

2. copy your « fuel.csv » file in the /mnt/sdcard/data/CarManager folder of your Android device. The file is transferred to your device.

3. On your device, select the About tab, Database

4. Select “Import Fuel CSV File”

5. Select the vehicle and confirm the import by clicking on the “import file” button

 

Mac Devices:

2. launch the Car Manager App on your Mac, select Menu > Database > Import Fuel CSV File

3. select the CSV file you want to import, click the Open button

4. If errors are detected in your file, an information message will be displayed and the application won’t run. You will have to correct your file and re-import it

How can I delete a fill-up?

iOS : select the Vehicles tab, select the fill-ups button, hit the Edit button, then the red sign to the right of the vehicle you want to delete, and confirm the deletion.

Android : select the Vehicles tab, select the fill-ups button, make a long-press gesture on the fill-up you want to delete, and confirm the deletion.

Mac : select the vehicle detailed view (double clic). Select (single click) the fill-up you want to delete, tap the « – » button, and confirm the deletion.

How is the carbon footprint calculated?

The mass of CO2 emitted by your vehicle is essentially linked to its fuel consumption (and therefore to fill-ups). The equivalence used in Car Manager is that a liter of consumed fuel equals the emission of 2.3 kg of CO2 (gasoline) and 2.7 kg of CO2 (fuel oil / diesel).

Costs

How can I add an expense not related to fuel fill-ups (maintenance, toll, insurance, etc.)?

Select the vehicle’s detailed view.

iOS & Android :hit the ‘Other expenses’ label, which will display the related list. Hit the “+” button, then select the “Category” button for the expense, input the amount and validate with “OK”.

Mac : tap the “+” button located below the costs list, enter the amount and the category of the cost, as well as a comment if needed.

This expense list also allows you to modify and delete previous entries.

How can I enter the costs history?

You have two options for inputting your costs history into the application:

 

1) Manually: you can then enter all the history of your vehicle costs into the app.

 

2) Automatically (import of a CSV file):

Your CSV file can be of two types:

USA/UK CSV file:

the decimal separator is a period/full stop and the value separator is a comma

Non imperial countries CSV:

the decimal separator is a comma and the value separator is a semicolon

1. Create a “costs.csv” file formatted as follows (one row for each cost):

  • date, format YYYYMMDD
  • category name
  • amount paid
  • comment (optional)

The file must not contain characters with accents or quotation marks.

Examples of valid CSV files for both types (2 costs in May and June 2011):

20110501,repairs,253.25,gearbox

20110624,tyres,175.53,

Or:

20110501;repairs;253,25;gearbox

20110624;tyres;175,53;

 

iOS (iPhone, iPad):

2. Connect your device to your computer

3. In iTunes, select your target device (below Devices), and click on the “Apps” button.

4. Below File Sharing, from the list on the left, select Car Manager (or “MV01”)

5. Click on ‘Add’ in the list on the right

6. In the displayed window, select the “costs.csv” file you created in step 1 (see above).

7. The file is transferred to your device.

8. On your target device, select About, Settings, Database Management

9. Select “Import Costs CSV File”

10. Select the vehicle and confirm the import by clicking on the “import file” button

 

Android Devices:

2. copy your « costs.csv » file in the /mnt/sdcard/data/CarManager folder of your Android device. The file is transferred to your device.

3. On your device, select the About tab, Database

4. Select “Import Fuel CSV File”

5. Select the vehicle and confirm the import by clicking on the “import file” button

 

Mac Devices:

2. launch the Car Manager App on your Mac, select Menu > Database > Import Costs CSV File

3. select the CSV file you want to import, click the Open button

4. If errors are detected in your file, an information message will be displayed and the application won’t run. You will have to correct your file and re-import it

iOS only: How can I enter negative costs (credit)?

To be able to enter negative costs, you first have to modify the settings: go to About / Settings / Fill-up and cost categories, then select ‘Yes’ in the ‘Allow negative costs’ option’.

You will then are able to input negative values when creating or modifying a cost, by preceding it with the minus sign (-).

You can use negative values for existing costs (for example, refund after a repair). In that case, the sum will be deducted from the total amount of that category.

You can also input a negative cost under a new category which will be devoted to receiving payments (if you rent your vehicle for example). The total amount related to that category will thus be negative, if you only input negative costs.

How can I add an expense category?

The application comes with 7 cost categories among the most conventional ones (maintenance, toll, insurance, etc.). You can add your own categories to this list when you input an expense.

iOS & Android : in the category list, hit the “+” button and type the name of the new category. It will then be available in the category list when entering an expense. You can also rename the cateogies via the App Settings Panel (About tab > Settings > Fill-Ups and Cost Categories.

Mac : select the Menu > Preferences panel, select the Categories tab. Tap the “+” button located below the costs list, enter the category name. This panel can also be used to change or delete categories.

iOS & Mac: saving and transferring data to another device

iOS: How can I save the application data?

Application data backup is a built-in feature of your iPhone-iPad and iTunes, as long as you regularly synchronize your device with iTunes on your PC or Mac.

At the beginning of the syncing process, iTunes saves the following data from your device:

  • Contacts and Contact favorites
  • App Store Application data
  • Application settings, preferences and data
  • Music, videos, photos, etc.

When you change your device, or even with your current device, you are able to restore that backup with iTunes. You will thus be able to retrieve all the data and content saved during the last syncing.

For more information about backup saving and restoring, please visit: http://support.apple.com/kb/HT1766?viewlocale=us_US

You can also use the “iTunes Database export” feature (see below) to run an individual backup of your application data. Be careful to properly save the “Database_Export.db” file on your PC or Mac.

Mac: How can I save the application data?

We recommend you to backup your app data frequently.

You can do so using the Menu Database > Export Database to File option. You can then save your database file on any support (your Mac, an USB key, etc).

You will thus be able to restore your app data using the Menu Database > Import Database from File option.

iCloud: How can I transfer my application database to another device?

With a valid iCloud account, you can export your application database from your device to another device (iPhone, iPad or Mac) using the same iCloud account.

A) From your source device (device A):

  • iOS:
    1. Select the About tab, Settings, Database Management, Import Export.
    2. Select “iCloud – Export Database”.
  • Mac:
    1. Menu “Database – Export Database to iCloud”

B) From your target device (device B):

  • iOS:
    1. Select theAbout tab, Settings, Database Management, Import Export.
    2. Select “iCloud – Import Database”. Check that the date and time correspond to the file you exported from device A.
    3. Just confirm the import by clicking on “Yes/OK” in order to replace the former database of device B by the one just transferred from device A.
  • Mac:
    1. Menu “Database – Import Database from iCloud”.
    2. Just confirm the import by clicking on “Yes/OK” in order to replace the former database of device B by the one just transferred from device A.

Once finished, device B contains exactly the same app data as device A.

Note 1: iCloud sync may take several minutes to complete, especially when data size is large and Internet connection, slow.

Note 2: if you have just installed and launched the app on device B, you are advised to wait a few minutes for the app to sync with iCloud, before exporting your data from device A.

File Transfer: How can I transfer my database to another device?

This process will allow you to export your application database from one device (iPhone, iPad, Mac) to another device (iPhone, iPad, Mac).

A.1) From your iOS source device (device A):

  1. select the About tab, Settings, Database Management, iTunes File Sharing
  2. select “iTunes File Sharing / Export Database”
  3. connect your source device to your computer
  4. in iTunes, select the device (below Devices), and click on the “Apps” button.
  5. below “File Sharing” from the list on the left, select the application
  6. from the list on the right, select the “Database_Export.db” file and click on “Save to”.
  7. in the window that appears, select the destination where you want to save the file, and click Choose.

A.2) From your Mac source device (device A):

  1. Menu Database > Export Database to File
  2. Save this file on any support (your Mac, an USB key, etc).

B.1) To your iOS target device (device B):

  1. connect your device to your computer
  2. in iTunes, select your target device (below Devices), and click the “Apps” button.
  3. Below File Sharing, in the list on the left, select the application
  4. Click on ‘Add’ in the list on the right
  5. in the window that appears, select the the “Database_Export.db” file you saved in step A.6 (see above).
  6. the file is transferred to your device.
  7. on your target device, select the About tab, Settings, Database Management, iTunes File Sharing
  8. select “iTunes File Sharing / Import Database”
  9. Just confirm the import by clicking on “Yes” in order to replace the former database by the one just transferred.

B.2) To your Mac target device (device B):

  1. Menu Database > Import Database from File
  2. Select the file you exported from your source device (see below, step A1-6 or A2-2), and validate the import

Once finished, device B contains exactly the same data as device A.

Note 1: the Export feature can be used to back up your app database: in this case, select the ‘Database_Export.db’ file in iTunes (iOS) or from your Mac, and click on ‘Save to’ to back it up on the chosen support (hard disk, USB storage, etc.).

Note 2: another way to back up your device is to Sync it with iTunes (iOS only).

Android: Saving and transferring data to another device

Android: How can I save the application data?

You can use the “Database export” feature (see below) to run an individual backup of your application data. Be careful to properly save the “Database_Export.db” file on your PC or Mac.

Android: How can I transfer my database to another device?

This process will allow you to export your application database to another device.

A) From your source device (device A):

  1. select About tab, Database
  2. select “Export Database”
  3. connect your device A to your computer
  4. in the /mnt/sdcard/data/CarManager folder (device A), select the « Database_Export.db » file and copy it to your computer (or any other device, USB Key, etc)

B) From your target device (device B):

  1. connect your device (device B) to your computer
  2. select the the “Database_Export.db” file you saved in step A.4 (see above), copy this file to the /mnt/sdcard/data/CarManager folder (device B)
  3. the file is transferred to your device B.
  4. on your device B, select About tab, Database
  5. select “Import Database”
  6. Just confirm the import by clicking on “Yes” in order to replace the former database by the one just transferred.

Once finished, device B contains exactly the same data as device A.

Note 1: the Export feature can be used to back up your app database: in this case, select the ‘Database_Export.db’ file in iTunes, and click on ‘Save to’ to back it up on the chosen support (hard disk, USB storage, etc.).